Writing takes time, and there’s no real way around that fact. When creating a blog post, you’re not just writing down a stream of consciousness and sending it on its way; you have to take the time to carefully craft and edit whatever you’re saying… Or do you?
Below are just a few ways that you can write a blog post quicker and much more efficiently, without sacrificing quality.
1. Have A Plan
Writing a blog post without a plan can work, but it usually takes much more time and effort to get the perfect final draft. If you don’t get the opportunity to “info dump” everything you know about a certain topic into a plan, you’ll find yourself either having way too much to talk about or way too little, which can lead to unnecessary filler language or topics not being explored in enough depth.
When you create a plan, you get to see an outline of everything that’s going to be included in the blog post. This makes it easier to identify any weak points, where you might require more research to properly cover the topic, or parts that just don’t add any substance to the overall content. It also gives you an opportunity to brainstorm all the relevant information or evidence you may have, including statistics and quotes, which you can later just paste into your blog post (with the right references, of course).
How does all that make writing a blog post faster? Well, you’ll practically have half of your post already written for you, just in a less structured and more note-like format. All you will really need to do is turn those notes into proper sentences and play around a bit with the formatting to make sure everything makes sense. You’ll find yourself having much less to edit, and may even be able to get a perfect draft the first time around!
2. Set Strict Deadlines For Yourself
A really great way to get yourself to write faster is to set yourself strict deadlines. From a psychological point of view, the less time you have to complete something, the more focused you’ll be on getting the task done because of the increased stress motivating your brain to work harder. Now, that doesn’t mean that you should leave every writing project you have until the last minute – the average person copes well under moderate stress, and not when they have only 20 minutes to write 1,000 words!
Having a deadline that is far away, or no deadline at all, will suddenly make a writing job that should usually take you 40 minutes stretch into a 3 day project. Why? Because our brains don’t classify a task without a deadline as a priority, which in turn allows us to procrastinate and take much longer to get things done. Even writers with a lot of self-discipline will suddenly find themselves being more easily distracted and focusing too much on trivial details that shouldn’t normally matter.
To make the most of your time, split the writing project into multiple smaller sections, then set a mini deadline for each one. For example, if you have to write 1,000 words, split the whole post into 250 word sections, and tell yourself how much time you’re allowed to spend on each section. Depending on how well you concentrate and how much self-discipline you have, you may need to set an alarm to make the task seem more urgent to your brain. Remember to reward yourself in between with some well-earned breaks!
Also, make sure that you leave yourself enough time before your real deadline to account for any editing that may be needed. Like we mentioned above, leaving everything to the last minute can prove to be disastrous, especially if it means that you will have very little or no time at all to make changes and improvements.
3. Focus On The End Result
It’s very easy to get caught up in generating new ideas and writing them down in a coherent way, stressing out about getting all of the little details perfect, and overall wanting everything to be perfect the first time around. This can significantly slow down your writing process as you’ll be constantly changing, deleting, or even restarting whole pieces of content.
Instead of nit-picking everything you’ve written so far, focus on the end result you are trying to achieve, or even create multiple goals that you can gradually work towards. What we mean by this is that, instead of focusing on everything all at once, try going one step at a time – first focus on getting to your required word count, then make sure you’ve conveyed all of the most important information, then make any edits, etc.
Thinking about the bigger picture rather than all of the intricate details of your blog post will really speed up your writing, and will actually help you work better on any editing you may need to do later down the line as you’ll be focusing solely on that task! Also, chances are that the average reader won’t notice any of the tiny details you would have been worrying about, and will instead direct their attention to the overall message of the content, so you can definitely save yourself some time and effort by following this tip!
4. Leave The Editing For Later
We’ve already touched a little bit on this, but make sure to leave the editing for later! Trying to edit as you write something will just slow you down, as you’ll be stuck re-reading the same passages over and over again, trying to make them perfect even if they’re already adequate.
Just write down enough to meet the word requirement, take a short break, then come back with a fresh perspective to do the editing. Not only will you get all the words out much faster, since you’re not worrying about how they sound, but you will also be more likely to catch mistakes if you’re focusing solely on editing.
If you’ve followed our other tips of making a plan beforehand and splitting the project into smaller chunks, you honestly shouldn’t even need to do a lot of editing, apart from some finetuning and correcting small mistakes.
5. Write About Familiar Topics
We know that not everyone has full control over the topics they write about, especially if they write for someone else, but do try to write about familiar topics if possible. Already having some knowledge about the topic will significantly reduce the time it will take you to write the blog post, since you won’t have to do much additional research.
You don’t have to be an expert on the topic either – there’s nothing stopping you from accessing the resources you’ve used before and blog posts you’ve previously written! A great way to retain knowledge about various topics is to compile all of your previous research into a series of documents that can be accessed at any time. That way, you’ll have a list of resources you can quickly reference when writing about a familiar topic and you won’t spend hours searching the web for the right information.
6. Save Introductions For Last
The introduction is usually the hardest part of a blog post to write, since it has to summarise something that you haven’t even created yet. If you find yourself stuck on what to write, simply skip the introduction and get to writing the main content – you can return to the introduction later.
We’ve personally found that writing your introduction at the same time that you write your conclusion works incredibly well. This trick will help you make sure that you’re not repeating yourself (since both are meant to be a summary of the post’s content), plus it’ll be much easier to introduce exactly what you’ve written by then.
If you find that you’re really stuck, you can simply state what the blog post will be talking about and why the topic is important – no need for any fancy introductions that sound like they’re written by a literary genius!
7. Get Rid Of Distractions
A lot of writers may struggle to write quickly because of the numerous distractions that can often slow them down. These distractions can be anything from their phones, to a loud environment, to even other people, and they can be really detrimental to your writing process. Being interrupted while you write will usually throw you off, making you forget what you were writing and forcing you to stop and think about what to do next, wasting precious writing time.
Getting rid of these distractions may be as easy as switching off a device, or letting people know that you’re going to be working and will need some peace and quiet. However, some people can only work in certain environments, so you may have to create a designated writing space within your home or office to be able to focus on the task at hand. Whatever you do, try to minimize distractions and interruptions as much as you can, and you’ll soon find yourself being able to focus much better and get work done more efficiently!
8. Practice, Practice, Practice
It’s impossible to just become a quicker writer overnight. In order to truly improve your writing speed without sacrificing the quality of your content, you’ll need to put in some effort and practice writing on a regular basis.
You can do this in many ways, though we do find setting a timer and trying to write as much about a certain topic as possible within a specified time can really help you improve. The timer will add a sense of urgency, prompting you to work in a faster and more efficient manner. Over time, you’ll be able to write more and more words within shorter time spans, though your speed will still definitely vary depending on the topic you’re covering.
You can also just let yourself learn to write quicker on the job. Try starting writing projects as soon as possible to avoid having to rush to meet a deadline, and focus on creating high quality content. With enough writing experience, you’ll soon be spending much less time on planning and research, and will be able to write double the amount of words in a day than you could before!
Overall, there are many methods that you can use to try and increase your blog writing speed. A lot of the tips mentioned in this post work best when used together, as they help you stay focused and organized when creating content.
Please remember that writing blog posts quicker won’t happen immediately, and that even the best writers out there have put a lot of time and effort into improving their writing techniques and speeds. Keep on practicing and trying your best to improve your skills!